Vacancy Category: 
Line Manager: 
Head of Purchasing & Contracts
Vacancy Code: 
Closing Date: 
17th Jan '20

Job summary

Buyers will report directly to the Head of Contracts & Purchasing or in his absence the Head Buyer and will be responsible for providing logistic and material support to the business. This will involve all aspects of supply required to facilitate the smooth day to day running of the purchasing function. 


Main Responsibilities



  • Reporting to the Head Buyer on all purchasing related and day to day issues.
  • Authorising requisitions (from VOR’s) & authorising engineering work on behalf of engineering managers (Within DFA limits).
  • Supporting the engineering staff on part issues including part numbers and changes.
  • Producing expediting and other vendor performance reports, taking appropriate action where required.
  • Resourcing parts when necessary i.e. unobtainable from current source or part now obsolete which results in a need to find an alternative or source out to a supplier who can manufacture for us.
  • Evaluate minimum-maximum settings to ensure they meet demand levels and requests for parts by store managers and engineering.
  • Investigating invoice queries and overcharge issues prior to submission to the Head Buyer or finance department.
  • Assisting with the tendering process across all spend categories.
  • Assist with contract administration.
  • Providing data and analysis as required.
  • Working & negotiating with existing external vendors to achieve best price and quality and identifying new competitive sources of supply.
  • Continually evaluating the on time delivery, delivery occurrences, and quality performance of current suppliers, investigating and researching the capabilities of other suppliers currently on our approved list.
  • Visit vendor premises to ensure that they meet the requirements of the Quality System.
  • Maintaining and reviewing the preferred vendor database, identifying new suppliers adding them to the database and supplying finance with the correct bank details and contact details.
  • Working as required with any other departments to provide guidance and best practice regarding procurement.
  • Organising the return of duplicated parts; Informing relevant parties when duplicated part being kept: finance, store manager and supplier, and raising necessary order to cover.
  • Maintaining the repairable part system from raising and faxing orders to supplier, to calling the goods back in when necessary. This also involves parts that suppliers are no longer able to repair which may result in us buying new.
  • Raising and faxing orders for exceptional demands.
  • Maintaining the company database of parts and the integrity of the data within the database.
  • Identifying and marking obsolete part numbers and supersession’s.
  • Assisting in maintaining price lists to ensure they are correct and current.
  • Adding and identifying relevant part numbers to engineering orders for example engines.
  • Bringing attention to work done without authorised order numbers and rectifying.
  • Maintain log and records for company expenditure to external engineering.
  • Raising orders for authorised external engineering labour.
  • Proofing and ordering business cards.
  • Having all our printing requirements met and any new forms needed; proofed, costed and created on the system for use.
  • Maintaining ongoing replenishment of engineering sundries including nuts and bolts, etc.
  • Working in a safe manner in accordance with Metroline Health & Safety directives.

Essential Criteria

  • Intermediate Word, Excel and PowerPoint.
  • Attention to detail.


Competencies & Skills

  • Excellent written and spoken English with the ability to communicate clearly and at all levels.
  • Excellent attention for detail.
  • Ability to operate as a team player.
  • Ability to work well under pressure.
  • Excellent interpersonal and organisational skills.
  • Must be proactive, methodical and results orientated.
  • Ability to manage own workload effectively and work to strict deadlines;
  • Process driven and able to deliver results in a high volume environment.
  • Ability to use initiative and identify solutions when a problem or difficult situation arises.
  • Discreet when managing confidential matters.
  • Able to build lasting relationships with internal and external stakeholders/suppliers.
  • Ability to use initiative and identify solutions when a problem or difficult situation arises.
  • Ability to influence and persuade key decision makers.
  • Strong negotiating skills to ensure quality and best price.


Hours of work

38 hours per week, Monday to Friday



The Equality Act

Metroline is an equal opportunity employer and all qualified applicants will receive consideration for employment with due regard to legal obligations for protected characteristics i.e. age, disability, marriage and civil partnership, gender reassignment, pregnancy and maternity, race, religion and belief, sex and sexual orientation.

How to apply

Please send a letter of application and CV to:

Jenny watson, Human Resources Department, ComfortDelGro House, 329 Edgware Road, Cricklewood, London, NW2 6JP.

Alternatively, please e-mail [email protected]


Applications should include:

  • the reasons you are applying for the post;
  • why you believe you are a suitable candidate;
  • any relevant qualifications or experience.