Accounts Assistant /1 Year Maternity cover

Job summary

The key responsibility is to manage the Accounts Payable function and help with the Cashier function for all business units in the Group and play an active role in the Finance Department.

The role would primarily involve responsibility for managing, controlling and maintaining the accuracy and integrity of the Accounts Payable process of all companies within the CityFleet Group.

This would involve enforcing procurement procedures and working with and to guidelines and deadlines.

To provide support as well as building and maintaining strong relationships with General Managers, Department Managers and staff members who are based in London and around the UK.

Main Responsibilities

• Registering and processing supplier invoices on Sage accounting software;
• Ensure compliance of invoice approval in line with Group FAL’s (Financial Authority Limits);
• Ensure application of the procurement procedure;
• Maintain a robust Purchase Order System and compliance by users;
• Ensure accurate coding and batching;
• Efficiently deal with supplier queries both externally and internally;
• Production of ‘Invoice on hold’ report to budget holders to ensure timely payment of invoices;
• Reconciliation of Aged Creditors against Supplier Statements;
• Maintain Intercompany schedules and reconciliations;
• Liaise closely with Accountants on Accruals and Prepayments and CapEx invoices;
• Manage the Accounts Payable month end process (e.g. perform code analysis, Run Aged creditors report and reconcile AP control account;
• Prepare various methods of payments, BACS, Cheques BIB for suppliers in line with company policy and allocation of the payments;
• Provide key element cover for Cashier;
• Reconciliation of Bank Accounts

To prepare periodic and ad-hoc reporting for management, as requested;

Essential Criteria

• Minimum 3 years demonstrable experience in similar role;
• Demonstrable experience in a fast paced, pressurised environment;
• Intermediate knowledge of Excel;
• Demonstrable experience working with systems such as Sage

Competencies & Skills

• Excellent written and spoken English with the ability to communicate clearly and at all levels;
• Excellent attention for detail;
• Ability to operate as a team player;
• Ability to work well under pressure;
• Excellent interpersonal and organisational skills;
• Must be proactive, methodical and results orientated;
• Ability to take accurate minutes of meetings;
• Highly organised, motivated and able to prioritise workload;
• Ability to manage own workload effectively and work to strict deadlines;
• Exceptional customer service skills with a natural flair of providing support and guidance and going ‘the extra mile’;
• Process driven and able to deliver results in a high volume;
• Ability to use initiative and identify solutions when a problem or difficult situation arises;
• Must be able to demonstrate credibility to build professional relationships with both employees and managers;
• Discreet when managing confidential matters;
• Ability to collate and interpret statistical data;
• Able to build lasting relationships with internal and external stakeholders/suppliers;
• An understanding/appreciation of the service requirements and the  

management of day to day operational issues;

• Ability to influence and persuade key decision makers;
• Must be a team player and willing to develop others to increase team and individual performance.

Hours of work

• 37.5 hours per week, Monday to Friday

Salary

Competitive

The Equality Act

CityFleet Networks Limited is an equal opportunity employer and all qualified applicants will receive consideration for employment with due regard to legal obligations for protected characteristics i.e. age, disability, marriage and civil partnership, gender reassignment, pregnancy and maternity, race, religion and belief, sex and sexual orientation.

Applicants from under-represented groups (Black, Asian and Minority Ethnic) and/or those with other protected characteristics are encouraged to apply. Applicants with a disability who meet the minimum requirements for the role will be guaranteed an interview.

How to apply

Please send a covering letter of application and CV to:  [email protected]  Alternatively, please post them to Jacqui Reed, HR Administrator, Human Resources, ComfortDelGro House, 329 Edgware Road, Cricklewood, NW2 6JP

Applications

Applications should include:

• the reasons you are applying for the post
• why you believe you are a suitable candidate
• any relevant qualifications or experience